The introductory message is an opportunity to make a great first impression. You send this message during the team creation process when you officially start your project.
Introduce yourself and your teammates if you are working in a group. Express enthusiasm and include some personal details like what you are studying and why you are excited to work with this company. If you are working in a group, the main point of contact should provide their phone number and email address to the employer.
Your message should also include a call to action. Suggest a few times for a meeting, or ask the company what times work for them. If you are not expected to have a meeting with the company, let them know when you plan on updating them about the status of the project. Clear communication is going to be integral to the success of your project.
Here is a sample message:
My name is Natasha and my team members are James, Bhavin, Lee and Tracey. I will be the main contact person and can be reached at firstname.lastname@example.org or 778-123-4567. We are all marketing majors and are excited to apply what we have been learning in class to create a great social media plan for your company. We would love to check off the first project milestone and set up a meeting. Would sometime on March 3rd or March 4th work for you, or the afternoon of March 5th?
Thanks, and we look forward to working with you!
Remember - always be professional and courteous! You never know what opportunities could come out of this partnership.