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Experience settings overview
Experience settings overview

What settings are available on experiences

Barkha Patel avatar
Written by Barkha Patel
Updated over a week ago

As the administrator of an experience, you can access your experience’s settings under the "Settings" tab of your experience page:

For most settings, defaults exist which will work for the majority of educators, the majority of the time. As you use Riipen more and have more specific needs, you may choose to customize your experience more by leveraging these settings.



How the experience appears in the marketplace.

  • Close date

    A date which you want the experience to automatically close and no longer be open to match requests.

  • Is this experience available for new match requests?
    Indicates if the experience is still available for projects to match with, or if you are not currently looking for new matches. Closing the experience has no effect on existing matches or pending requests.

  • Projects wanted

    The total number of project you want to match with the experience. This helps companies know how many remaining spots are available to match with so try to put in a realistic number of projects you are hoping for.

  • Do you want this experience in the open marketplace?

    If set to "Yes", your experience will appear in the open marketplace. If "No", your experience will only appear in your portal's private marketplace.

Match requests

How the projects interact with the experience with match requests.

  • Number of days received requests will expire after

    You can change the number of days match requests will expire in for this experience. Remember that employers and projects are more likely to match with an experience if match requests are actioned swiftly, so don't set this expiry too high.

  • Maximum number of received pending requests

    If this value is set, the experience will automatically close once it has reached this number of pending received requests. You will be able to re-open the experience at any time.

  • Match request automated messages
    Automate and customize match request related messages. For example, customize the message you want to send to project administrators when they send this experience a match request and the message you want to send after the request is accepted.

  • Match request questions
    Customize the questions employers are asked when they request to match with your experience, or accept a request that you have sent. It is recommended to enable one or more custom questions that must be answered by employers when they send this project a match request to make sure you receive requests that meet your needs.

Project templates

As an educator you can create custom project templates to link to your experiences. Employers can then use these templates to create projects for your experience.

Project management


Features for learners in the experience.

  • Enable learner project management tools
    If this setting is enabled, learners will be able to join this experience and complete projects

  • Learner worklogs
    If the learner worklog setting is enabled, learners will be able to log time spent on tasks for each project they are working on.

  • What do learners need to know about this experience?
    Add information that you want learners to know when they view this experience. This field may contain information such as instructions about how to join a project, or context about the experience.


Experience settings related to teams. Here you can customize teams such as setting limits for teams and learners per matched project, editing settings for teams applying to matched projects, and adding final deliverables details.


Edit the timeline for projects matched with this experience.


Customization of feedback. Here, you can set questions to be answered by employers when providing feedback to learners at the end of a project.


Create custom surveys for learners and employers working on your experience. These custom surveys may be administered at different points in the project lifecycle.



How other educators interact with the experience.

  • Enable educator member requests
    This setting allows you to choose whether other educators will be able to request access to join the experience as a member.

  • Magic link

    Use the magic link provided to invite other members to join your experience.


How learners may join the experience.

  • Enable learners to join experience via an access code

    Enables learners to input a provided access code provided by the educator to join the experience. Often the fastest and best way to get learners into the experience.

  • Learner member join access code

    The code learners must enter to join the experience. If this code ever becomes compromised, you can change it at any point without affecting previously joined learners.

  • Enable learner member requests
    This setting allows you to choose whether learners will be able to request access to join the experience. You can also set the accompanying learner membership question set to require learners to answer questions as part of these member requests which you can review.

  • Enable learner membership question set

    Set to true to enable the accompanying question set be shown to learners when they request to become members of the experience. Only takes effect if "Enable learner member requests" is turned on. Set to false to not display the question set.


Add and customize new roles for colleagues working on the experience with you and select which permissions their role will have.



The agreements feature allows educators to add custom agreements to their experience that must be accepted by learners, employers or both. This may be used for program terms and conditions, or any special conditions you have for employers such as intellectual property agreements.


Manage integrations with the experience such as with learning management systems.


Matchmaking and team notification settings.


Import items such as learners and teams directly to the experience.


Managing payments. As an administrator of an experience, you or your portal administrators may chose to pay learners for completing projects using a payment provider of your portal's choosing.


As an educator, you can attach custom properties to any of your experiences which are often useful for reporting purposes. These properties come in the format of key / value pairs and can accept any string input.


Configure the privacy level of your experience which controls who can see and interact with it at any time.


General settings for the experience.

  • Language
    Change the language of your experience. By default the language reflects the language of the portal, but you can manually change this. Changing this setting does not translate your experience, it only indicates to other users what language it's written in.

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