Managing members

Adding and managing members within a company

Chris Becher avatar
Written by Chris Becher
Updated over a week ago

You can invite other members into your company. Doing so will allow those members to publish projects within your company, but can also allow shared administration of the company as well.

You must have the "members" permission on your role within the company to manage other members of the company.

Adding members via invite

You can invite a member to join your company with these steps:

  1. Click "Members" below the "Company" group in the main navigation.

  2. Click on the "+ Invite" button

Now simply fill in the email or emails of those you wish to have join your company. The invitees will receive an email with instructions on how to accept the invite.

If you have any custom roles defined, you will be able to select which type of role will be assigned to the invitee as part of the invite. If you do not have any custom roles, each invitee with be assigned to the default "Employee" role.

Deleting a pending invite

If you wish to cancel or delete a pending invite to your company:

  1. Click "Members" below the "Company" group in the main navigation.

  2. Click on the "Invites" tab

  3. Click on the delete icon next to the invite you wish to delete

Adding members via member requests

With member requests, you can allow employers outside of your company to request to become members of it. This ability is turned off by default, but to enabled it, follow these steps:

  1. Click "Settings" below the "Company" group in the main navigation.

  2. Click on "Employers" below the "Members" group of the available settings

  3. Check the "Enable employer member requests" option

  4. Click "Submit" to save this setting

You can now receive member requests from other employers. You will be notified of these requests, and you can view all all pending requests by going to the company "Members" page and clicking the "Requests" tab.

Accepting or declining a member request

To accept or decline a member request, either click the notification you received to view the request, or:

  1. Click "Members" below the "Company" group in the main navigation.

  2. Click on the "Requests" tab

  3. Click on the request you would like to accept or decline

Now simply click the "Accept" button to accept the user as a new member of the company, or press "Decline" to decline the member request.

Adding members via magic link

With a magic link, you can pass it out to colleagues or trusted users which you want to have join your company. They can simply click the link and will be added as a member of your company.

Magic links are great for ease of use, but remember that anyone who has this link can join your company, so make sure to share it wisely. If you do get in to trouble with it, you can always turn it off or rotate it (see below).

Magic links are turned off by default, but to enabled it, follow these steps:

  1. Click "Settings" below the "Company" group in the main navigation.

  2. Click on "Magic link" below the "Members" group of the available settings

  3. Check the "Magic token enabled" option

  4. Click "Submit" to save this setting

You can now pass out the provided magic link URL provided on this same page.

Rotating a magic link

If you believe your magic link has gotten into the wrong hands, but want to continue using it as a feature, you can rotate or change your link by following these steps:

  1. Click "Settings" below the "Company" group in the main navigation.

  2. Click on "Magic link" below the "Members" group of the available settings

  3. Click on "Generate" under the "Generate new link" section.

Rotating your link will render your previous link invalid and you will need to pass out your newly provided link provided in the magic link URL.

Editing a member

To edit a member:

  1. Click "Members" below the "Company" group in the main navigation.

  2. Click the edit icon next to the member you wish to edit.

Make any modifications you wish to make and then click "Submit" to finish editing.

Deleting a member

To delete a member from a company:

  1. Click "Members" below the "Company" group in the main navigation.

  2. Click the delete icon next to the member you wish to delete.

Additional Resources

For additional support with managing members:

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