Agreements enable employers to include custom agreements or contracts in their projects, which learners must accept before they are permitted to start work. This can include Non-Disclosure Agreements (NDAs) or any specific conditions learners need to agree to such as intellectual property agreements before starting work.
Main benefits of agreements:
Provide additional terms and conditions for all involved parties
Easily obtain signatures without follow up
Provides a documented record of agreed-upon terms
General
Agreement types
Agreements provide employers with the flexibility to present and manage terms in a way that best suits their needs. You can choose between these two formats:
Text agreements: Draft agreement terms directly within the platform for users to read and accept.
File agreements: Upload a document (e.g., PDF or Word file) that users can either review and sign digitally or manually sign and re-upload.
Signing methods
For file agreements, employers can choose how users should provide their signatures:
Digital signature: Users confirm acceptance directly within the platform.
Manual signature: Users download, sign, and re-upload the signed agreement.
Reviewing agreements
You can choose how you want to manage signed agreements uploaded by users:
Automatic acceptance: Automatically accept all signed agreements without the need for manual review. This option allows users to proceed with the project immediately after uploading their agreements.
Manual review: Review each signed agreement individually. You'll receive an email and platform notification prompting you to accept or decline the signed file. If you decline the file, the recipient must re-upload their signed agreement before they can proceed with the project. If you do not respond, the user will not be able to proceed.
How To
Create an agreement
To create an agreement for your project, follow these steps:
Navigate to your project.
Click on the "Settings" tab.
Click on "Agreements" below the "Teams" group of the available settings.
Click on the "Create new" button to add a new agreement for that project.
Once you're finished filling out the details of the agreement, click "Create."
Delete an agreement
To delete an existing agreement, follow these steps:
Navigate to your project.
Click on the "Settings" tab.
Under the "Teams" group, select "Agreements."
Choose the agreement you wish to delete.
Click the "Delete" button.
If the agreement has already been accepted by at least one user, you will not be able to delete it. However, you can still archive it (see below).
Archive an agreement
To archive an existing agreement, follow these steps:
Navigate to your project.
Click on the "Settings" tab.
Under the "Teams" group, select "Agreements."
Choose the agreement you wish to archive.
Click the "Archive" button.
To replace an existing agreement with an updated version, simply archive the old version and create a new one. The new version will be administered only to new learners joining your project.
Edit an agreement
Navigate to your project.
Click on the "Settings" tab.
Under the "Teams" group, select "Agreements."
Choose the agreement you wish to edit.
Click the "Delete" button.
Note: If the agreement has already been accepted by a user, you will not be able to edit it. In this case, you can archive it instead.
FAQs
How agreements are administered?
Before a team starts your project on Riipen, they will be prompted to review and sign any agreements you've added.
Does Riipen provide NDAs?
Employers may have learners sign Non-Disclosure Agreements (NDAs) with the school or institution’s approval. However, note that Riipen does not enforce any extra agreements between any of its users as can be read about in our Terms of Service.
If you do not have an NDA but would like to use one, click the link below to download a standard template.