Agreements enable educators to include custom agreements or contracts in their experiences which employer or learners must accept before they are permitted to join. This can include Non-Disclosure Agreements (NDAs) or any specific conditions employers or learners need to agree to such as intellectual property agreements before starting work.
Main benefits of agreements:
Provide additional terms and conditions for all involved parties
Easily obtain signatures without follow up
Provides a documented record of agreed-upon terms
General
Agreement types
Agreements provide educators with the flexibility to present and manage terms in a way that best suits their needs. You can choose between these two formats:
Text agreements: Draft agreement terms directly within the platform for users to read and accept.
File agreements: Upload a document (e.g., PDF or Word file) that users can either review and sign digitally or manually sign and re-upload.
Signing methods
For file agreements, educators can choose how users should provide their signatures:
Digital signature: Users confirm acceptance directly within the platform.
Manual signature: Users download, sign, and re-upload the signed agreement.
Reviewing agreements
You can choose how you want to manage signed agreements uploaded by users:
Automatic acceptance: Automatically accept all signed agreements without the need for manual review. This option allows users to proceed with the experience immediately after uploading their agreements.
Manual review: Review each signed agreement individually. You'll receive an email and platform notification prompting you to accept or decline the signed file. If you decline the file, the recipient must re-upload their signed agreement before they can proceed with the experience. If you do not respond, the user will not be able to move on to the next step.
How To
Create an agreement
To create an agreement for your experience, follow these steps:
Navigate to your experience
Click on the "Settings" tab.
Click on "Agreements" in the "Advanced" group.
Click on the "Create new" button to add a new agreement for that project.
Once you're finished filling out the details of the agreement, click "Create."
Edit an agreement
Navigate to your experience.
Click on the "Settings" tab.
Click on "Agreements" in the "Advanced" group.
Choose the agreement you wish to edit.
Click the "Edit" button.
Note: If the agreement has already been signed by a user, you will not be able to edit it. In this case, you can archive it instead.
Archive an agreement
To archive an existing agreement, follow these steps:
Navigate to your experience.
Click on the "Settings" tab.
Click on "Agreements" in the "Advanced" group.
Choose the agreement you wish to archive.
Click the "Archive" button.
To replace an existing agreement with an updated version, simply archive the old version and create a new one.
Delete an agreement
To delete an existing agreement, follow these steps:
Navigate to your experience.
Click on the "Settings" tab.
Click on "Agreements" in the "Advanced" group.
Choose the agreement you wish to delete.
Click the "Delete" button.
If the agreement has already been accepted by at least one user, you will not be able to delete it. However, you can still archive it (see above).
FAQs
How agreements are administered?
Agreements for learners will be viewed by them after they have joined the experience. They will be unable to view projects for the experience until they have accepted any pending agreements.
Agreements for employers are accepted by the employer when they accept the match request. They will be unable to accept the request without accepting all applicable agreements.
Does Riipen provide NDAs?
Educators may have employers or learners learners sign Non-Disclosure Agreements (NDAs) with the school or institution. However, note that Riipen does not enforce any extra agreements between any of its users as can be read about in our Terms of Service.
If you do not have an NDA but would like to use one, click the link below to download a standard template.