Whether you have been assigned to a project from your experience administrator, have selected a project yourself, or have successfully applied to and been accepted to a project, your next step is to actually start the project and begin engaging with the employer.
A strong start helps set the tone for a productive collaboration. Below are best practices to ensure you are prepared and make a great first impression.
Understand the project
Read the project description carefully to ensure you grasp the problem, goals, and expected deliverables.
Identify any areas where you need clarification before your first meeting.
Research the company. Visit the company's website, search for them on the web, look them up on LinkedIn. Try and understand as much as you can about them and how the project might fit in to their needs.
Send a good introductory message
A well-crafted introductory message helps establish a positive first impression and ensures smooth initial communication.
What to include in your message:
Introduce yourself (and any teammates, if applicable).
Express enthusiasm for the project.
Propose suitable times for a kickoff call.
Ask if there’s anything you should prepare in advance.
Example introductory messages:
"Hi [Employer's Name],
My name is [Your Name], and I’m excited to start working on [Project Name]. I’ve reviewed the project details and done some background research, and I’m looking forward to collaborating with you.
To get started, would you be available for a quick kickoff meeting to discuss the project scope and expectations? I’m available at [suggest 2–3 time slots], but I’m happy to adjust based on your availability.
Please let me know if there’s anything specific I should prepare in advance. Looking forward to working together!"
While the template serves as a helpful guide, avoid copying it exactly. Instead, personalize it to reflect your role, the project details, and your genuine enthusiasm for the opportunity.
Schedule a kickoff meeting
Once the employer responds to your introductory message, schedule a kickoff meeting between yourself (or your team) and the employer.
During this meeting:
Introduce yourself and your teammates.
Have the employer provide an overview of the project scope and expected deliverables.
Ask questions to clarify any uncertainties.
Confirm milestones and final submission deadlines.
Discuss preferred communication methods.
Establish recurring meetings or future check-ins, if needed.
Document key takeaways and follow up with a summary email.
A strong kickoff meeting sets expectations and ensures everyone is aligned before work begins.
Maintain professionalism
Remember that first impressions matter. Whether in written communication or live meetings:
Be polite and professional in all interactions.
Respond to messages promptly and be proactive in scheduling meetings.
Get started on the project
After your kickoff meeting, you should have everything you need to begin working on the project. Use the employer’s feedback and expectations as a guide, and keep communication open throughout the process.