Top tips for project creation
Provide information on your organization and the context of the project.
Focus the project scope to be concise and achievable within the 40 hours, over the 4 week timeframe.
You will be matched with a team of 5 participants. This means a project can require 200 hours of work in total.
Include any specific tools or programs participants will work with.
Include the type of support will you provide for participants (eg. weekly check-ins, team meetings, a staff member who will be their point of contact).
Employer commitments during the project
Employers should arrange an onboarding session to support participants to understand the company, meet key people on your team, and feel more comfortable asking for help when they need to.
You should host a project kick off to present the scope of the project and set expectations.
Make sure you review the tools and technology the participants will need access to, and that you set them up with the appropriate logins, software, and access.
You should host regular check-ins for the whole project team, and should be available if participants have questions throughout the duration of the project.
You should provide mentorship throughout the project to each participant (a minimum of five hours is expected).
At project close, you should review deliverables and provide feedback on final submission and also on your experience working with each participant.
If participants are completing confidential work that you do not want shared through Riipen, you can create and sign off on a timesheet for the participant. In this case, we might also recommend that you have the participants sign an NDA before starting your project. You can use the Agreements feature to do this.
Managing your project
You can view each participant that has started your project by going to the “Teams" tab of your project page. To view further information about the participant’s progress or to launch a chat with them, click on their name.
You must have a dedicated contact for participants to answer questions and provide access to any resources they need throughout the project.
Establish your communication channels early on, and ensure participants are comfortable with the communication tools you’re using
You should schedule regular (weekly, bi-weekly) check-ins with participants to monitor progress and address any questions as they come up.
Set project milestones on the Riipen platform. Milestones keep projects on track by defining intermediary objectives for participants.
Riipen platform tools to support connecting with participants include:
Integrations with Zoom & Google Meet
Uploading files and notes throughout the project
Completing your project
When participants submit deliverables, you will receive a notification and an email to alert you.
Final submissions may include multiple files. They could include files of the participant’s work, a detailed timesheet, or a comprehensive written summary of the work completed.
You will be prompted to complete an exit survey, and provide feedback to participants directly on Riipen.
You will be able to provide private feedback to each participant and also public feedback which will be displayed on the participant's Riipen profile.
In your written feedback, make sure to highlight both the positive and the negative (if any) experiences you had when working with the participants. Were they quick to respond and professional in their communication? Were they quick learners who took initiative? Remember, any feedback you give will be publicly available on Riipen with your name attached as the author. With that in mind, remember to be courteous even if you need to provide negative feedback.
You will also receive feedback from each participant who works with you which will then display on your employer Riipen profile.
Still have questions? Reach out to us via live-chat in the avocado found in the bottom right-hand corner of your screen or via email at firstname.lastname@example.org.