Top tips for project creation
Share clear information about your organisation and project context.
Keep the project scope focused and achievable within allocated hours per participant.
Remember: Teams can include up to 4 participants.
List specific tools or software participants will use.
Explain the support you’ll provide (e.g., weekly check-ins, team meetings, dedicated point of contact).
Employer commitments during the project
Host an onboarding session to introduce participants to your company and team.
Hold a project kick-off meeting to set scope and expectations.
Provide necessary tools, logins, and software access.
Schedule regular team check-ins and be available for questions.
Review final deliverables and provide feedback at project close.
For confidential work:
Approve timesheets instead of uploading deliverables.
Use Riipen’s Agreements feature to set up NDAs if needed. You can use the Agreements feature to do this.
Managing your project
You can view each participant that has started your project by going to the “Teams" tab of your project page. To view further information about the participant’s progress or to launch a chat with them, click on their name.
You must have a dedicated contact for participants to answer questions and provide access to any resources they need throughout the project.
Establish your communication channels early on, and ensure participants are comfortable with the communication tools you’re using.
You should schedule regular (weekly, bi-weekly) check-ins with participants to monitor progress and address any questions as they come up.
Set project milestones on the Riipen platform. Milestones keep projects on track by defining intermediary objectives for participants.
Riipen platform tools to support connecting with participants include:
Milestone Notifications
Messaging
Integrations with Zoom & Google Meet
Uploading files and notes throughout the project
Completing your project
When participants submit deliverables, you will receive a notification and an email to alert you.
Final submissions may include multiple files. They could include files of the participants' work, a detailed timesheet, or a comprehensive written summary of the work completed.
You will be prompted to complete an exit survey, and provide feedback to participants directly on Riipen.
You will be able to provide private feedback to each participant and also public feedback which will be displayed on the participant's Riipen profile.
In your written feedback, make sure to highlight both the positive and the negative (if any) experiences you had when working with the participants. Were they quick to respond and professional in their communication? Were they quick learners who took initiative? Remember, any feedback you give will be publicly available on Riipen with your name attached as the author. With that in mind, remember to be courteous even if you need to provide negative feedback.
You will also receive feedback from each participant who works with you which will then display on your employer Riipen profile.
Still have questions? Reach out to us via live-chat in the avocado found in the bottom right-hand corner of your screen or via email at lmu@riipen.com.