Users can create and schedule meetings with other users on Riipen as part of a conversation. This can be useful for teams regularly connecting with employers during the course of a project, or educators and employers looking to connect before matching their experiences and projects.
General
External calendar integration
If you use an external calendar tool such as Google Calendar or Outlook Calendar, when you receive meeting notifications in your email inbox, you will be able to accept or decline them just as you would with any other meeting invite you would receive. Any action you take such as accepting, declining or editing of the meeting from within your calendar app will be synchronized back to Riipen for all meeting participants to see.
Riipen calendar
Meetings created on Riipen will be automatically added to your Riipen calendar and if you have synchronized your Riipen calendar to an external calendar you will also be able to see the details of the meeting there.
Participant tracking
When you create a meeting, you will be able to track meeting attendees responses and see whether they have accepted or decline the meeting invite.
Video conferencing
When creating a meeting, you will be able to add a video conferencing option of your choice if you have integrated your Riipen account with it, and a video conferencing link will be automatically interested into your meeting details .
Recurrence
When you book a meeting you will be able to set whether the meeting repeats on a regular basis and when that repetition should end. You can choose the repeat internal in number of days, weeks, months, or year, and select when the repetition should end either after a number of occurrences or on a specific date.
Privacy
Booking and managing meetings through Riipen will ensure your own contact information remains private. Meeting attendees will never be shown your email address.
How to
Create a meeting
Click on the messages icon in the navigation bar.
Select the conversation you wish to create a meeting for.
Click the calendar icon at the top of the chat to create a meeting.
Fill in the meeting details and click "Submit".
You may also choose to create the meeting via the Zoom or Google Meet integration by selecting it as an option for 'Add video conferencing'.
Everyone in the conversation will receive a notification regarding the meeting and be then asked to accept or decline attendance. You will see the responses to the meeting reflected on the meeting page next to each attendees name.
View a meeting
To view a meeting you can either:
Click on the calendar icon in the top navigation bar
Click the meeting in your calendar
or
Click on the messages icon in the top navigation bar.
Select the conversation in which the meeting exists.
Click the "View" button on the meeting inside the conversation
Accept or decline a meeting
As a meeting attendee, you can accept or decline a meeting by following these steps:
Click the notification for your meeting attendance. This could come via email of an in-app notification.
Click either the "Accept" or "Decline" button.
or
Navigate to the meeting
Click either the "Accept" or "Decline" button.
Update a meeting
To update a meeting you are the owner of:
Navigate to the meeting
Click the "Edit" button on the meeting page
Update the meeting details and click "Submit".
Changing the date or time of a meeting will cause all attendees to receive a new notification being asked to accept or decline attendance.
Cancel a meeting
To cancel a meeting:
Navigate to the meeting
Click the "Cancel" button on the meeting page
Meeting attendees will be notified of its cancellation.