Events allow experience administrators to schedule important moments throughout an experience, such as presentations, office hours, webinars, workshops, or other key activities. Unlike milestones, events do not require learners to submit work or mark anything as complete—they simply help keep everyone informed and aligned.
Benefits of using events
Schedule presentations, workshops, webinars, office hours, and other key moments
Events appear on learners' and employers' Riipen calendars alongside other meetings and important dates.
General
Definition
Events are scheduled activities that occur during an experience. Each event includes:
Event name
Participants (employers, learners, or both)
Date
Start time
Duration
Repeat schedule (optional)
Description
Video conference link (optional)
Supporting files (optional)
Unlike milestones, events do not require learner submissions or completion.
Visibility
When creating an event, experience administrators choose who can view it.
Learners
The event is visible to all current and future learners in the experience, including learners who have not yet joined a team.
Employers
The event is visible to project administrators for all current and future matched projects.
Both
The event is visible to both learners and employers.
Participants are automatically included based on the selected audience. They do not need to accept or decline invitations.
Event reminders
Participants receive reminders and notifications to help them stay informed.
Users receive:
An email and activity notification 1 day before an upcoming event
A notification if an event is updated
A notification if an event is cancelled
Reminder notifications for events can be disabled from user's notification settings.
Example events
Here are a few examples of events you might schedule:
Kickoff presentation
Employer or educator office hours
Guest speaker webinar
Mid-project progress presentation
Team workshop
Final project presentations
Demo day
Networking session
Project Q&A
How to
Create and manage events
Events can be created when setting up an experience or later from the experience settings.
During experience creation
Navigate to the Timeline step.
Click + Add.
Select Add event.
Complete the event details.
Click 'Save and continue'.
After an experience has been created:
Navigate to the experience.
Click the Settings tab.
Open the Timeline section under Project Management.
Click + Add and select Add event.
Create, edit, or delete events as needed.
Save your changes.
View upcoming events as a learner or employer
Learners and employers can view upcoming events in multiple areas of the platform.
Team page sidebar: Upcoming events related to a team are displayed in the 'Upcoming events' section on the team page sidebar.
Calendar: All events that a learner or employer is included in will appear on their calendar page.
Dashboard: Upcoming events and meetings are displayed on the dashboard, allowing learners and employers to quickly view their next scheduled activities.